The Bookkeeper/Accountant is a contractor position and reports to the Executive Director. This position requires solid bookkeeping, filing, reporting and analysis skills to support the Executive Director with financial tracking and planning. Occasional interaction with and reports to the Board of Director are also required.
Bookkeeper/Accountant Job Description
The Bayview Opera House’s financial record keeping system is 100% virtual, and will be conducted at the contractor’s location. The ideal candidate specializes in virtual bookkeeping, has a solid financial education that includes the ability to properly track expenses in compliance with various funders’ budgets, to support the Executive Director with financial data as needed for grant applications, to forecast income and expenses, track the monthly financial status of the organization and produce monthly financial reports for the financial officers of the Board of Directors, as well as condensed quarterly reports for the full Board of Directors.
Scope and Impact of the Bookkeeper
The Bookkeeper plays a central role in assuring that proper financial records are kept for all programs and activities, bills are paid in a timely fashion, receivables are collected and accurate forecasts and reports are produced regularly to safeguard the organization’s assets and liquidity.
- Bachelor’s degree in Accounting or closely related field
- Master’s degree in Accounting preferred
- Quickbooks Online Certified
- Strong mathematical, analytical, communication, time management and organization skills.
- Previous experience with non-profit bookkeeping strongly preferred
- Previous experience with Mineraltree or bills.com preferred
- Principle Accountabilities (estimated 8-10 hrs/week on average)
- Accurately and timely process payments through MineralTree and enter transactions into
- QuickBooks Online; categorize by project and funder
- Prepare bank and credit card reconciliations
- Organize documents and files digitally
- Process employee time sheets and send to payroll service
- Prepare grant invoices and supporting documentation as required
- Track rental deposits and payments and process refunds.
- Provide all required reports and documents for three annual financial audits
- Track and reconcile grants according to the grant agreements and grant budgets.
- Create various budgets and reports for grants, projects, and the organization
- Allocate salaries to various projects based on timesheet data
- Prepare and post journal entries at the end of the fiscal year; close books
- File and track required business documents; ensure all payments and required filings happen on time
- Provide monthly and quarterly financial reports including forecast